Description: |
CHRISTIAN BROTHERS OF THE MIDWEST
POSITION: Administrative Assistant
DEPARTMENT: Office of the Provincial (Burr Ridge)
FUNCTION: To be responsible for initiating, coordinating and performing adminstrative support functions for the Provincial and related support services to the Auxiliary Provincial and Superintendent of Lasallian Education.
REPORTS TO: Provincial
ABOUT THE ORGANIZATION:
The Midwest District of the De La Salle Christian Brothers is part of a global Catholic educational network that operates middle and secondary schools, universities, retreat centers and publishing houses across eight states. There are 108 Religious Brothers and more than 4,000 lay partners who share an educational mission serving over 20,000 students.,
RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
· Answers phones and manages phone system.
· Manages and executes all administrative tasks required to efficiently and effectively support the Provincial team.
· Performs confidential administrative functions including developing and preparing written correspondence, presentations and reports for the central office in Rome and for the various (Arch)dioceses in which we serve.
· Responds to routine external correspondence as directed by members of the Provincial team.
· Maintains confidentiality of all province, personnel and Council related matters.
· Creates and maintains databases and spreadsheet files.
· Arranges travel plans and itineraries and compiles documents for travel-related meetings as requested.
· Drafts agendas, schedules, notices, minutes and resolutions of the District Council and Corporate Member meetings and other meetings in conjunction with the Provincial Team.
· Secures location for meetings and manages meeting logistics.
· Prepares and sends mailings to Brothers, committees, communities and ministries.
· Organizes support and logistics for various local and regional events.
· Updates, proofs, edits and distributes electronic and print versions of the ministry and District directories. Works with the printing company in all phases of production.
· Performs other related duties as assigned
COMPENSATION:
This full time position (8 am to 4 pm) includes a competitive salary and benefits package.
Start immediately.
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Qualifications: |
· Previous administrative support experience is preferred.
· High proficiency in Word, Excel, PowerPoint, Survey Monkey, Google Docs and Database and Digital asset management (or the equivalent applications).
· Experience with Adobe Acrobat and InDesign or willingness to learn.
· Has exemplary organizational, time and project management skills to independently manage projects within time and budgetary guidelines.
· Demonstrates strong attention to detail, business judgment and the ability to follow through on commitments.
· Communicates effectively both orally and in writing.
· Proficient in the use of appropriate grammar, editing and proofreading.
· Has excellent interpersonal skills including the ability to maintain strict confidentiality and discretion in communication with others.
· Is able to work in a team-oriented office environment.
· Has an awareness of and commitment to the Lasallian mission or is willing to learn about it.
· Possesses valid driver’s license and vehicle.
· Bachelor’s degree preferred.
PHYSICAL REQUIREMENTS:
Must be able to manage office telephone systems, sitting for long periods of time while using the computer.
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